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U.Va. Human Resources
Direct Deposit
Effective March 1st, 2008, Direct Deposit is mandatory for all University Employees.

To sign up for Direct Deposit, simply fill out a Direct Deposit Authorization Form (found here) and send it by mail, messenger mail, or fax directly to the payroll office. Use the address listed for University Human Resources in the side bar and add "Attention: Payroll" to ensure we process your form as soon as it is received.

Instructions for filling out a Direct Deposit Authorization Form

direct deposit form part 1

The top half of the form must be filled out entirely in order for your form to be processed. Please include:
  • Your full name, last name first
  • A daytime number where you can be reached
  • Your registered email address
  • Your Integrated System Employee Number* OR the last four digits of your social security number
  • Your status as an Employee, Student, or Both.
*This number is 6 digits long and can be found on your Payslip or in Employee Self Service under "My Information." It is the first six digits of your assignment number. It is not the number found on your UVa staff ID.

direct deposit form part 2

The second half of the form is used to establish the bank account(s) that will be used. Please read through it very carefully and fill the form out as accurately as possible.

To initiate Direct Deposit or to replace your current Direct Deposit Account with an alternate one: Fill out section one only. The "Routing #" is always nine digits long and is usually the first set of numbers at the bottom of the check, though in some cases (some accounts through Suntrust or Bank of America, for example) it will be listed beneath the name of the bank. No valid routing number starts with a five for any bank. If the number listed on your check starts with a five, please contact your bank, contact Payroll or see the notes below about other options. The "Account #" should contain numbers only.

When adding a second account number: Please specify a flat dollar amount per pay period or a flat percentage of your net pay to deposit. Though payroll deposits can be split, non-payroll payments cannot and must be sent to one account. If this is not specified, your non-payroll payments will default to whichever account is receiving the majority of funds.
If you already have one direct deposit account active, and are only adding a second account, it is encouraged that you fill out the banking information again, but not required for you to attach a voided check for the currently active account.

direct deposit form part 3

Please sign and date the form only after it has been filled out completely and accurately. Your form will not be processed without a signature. If you are initiating direct deposit, or adding a second account, it is Mandatory that you attach a voided check or deposit slip* for that account to the form. The only exceptions to this rule are:
  • If your banking institution is the UVa Community Credit Union, all we require is your six digit member number, though a voided check is still encouraged.
  • If the account is already active and in use and you are reporting it for reference purposes only

*If using a deposit slip, it must have your account number and routing number preprinted. Under no circumstances will a hand written deposit slip be accepted. Please ensure that the routing number on your deposit slip does not start with a five.

If you do not use checks or deposit slips: We will accept a letter from your banking institution, which must be on bank letterhead that includes your account and routing numbers. We will not accept:
  • On-line banking screen shots
  • Hand written cards/deposit slip
  • Letters not on official bank letterhead
Please contact the Payroll office at 924-4350 or via email if you have any additional questions.