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U.Va. Human Resources
Memorandum: Quarterly Process for Recommending In-Band Salary Adjustments
DATE: February 3, 2006
TO: Vice Presidents, Deans, Department Heads, and Other Administrative Officers
FROM: Nat Scurry
Associate Vice President and Interim Chief Human Resource Officer
SUBJECT: Quarterly Process for Recommending In-Band Salary Adjustments
(Quarterly Schedule Beginning with an Effective Date of April 25, 2006)

Academic Division schools and departments should start to prepare requests for the coming quarterly process of reviewing in-band salary adjustments for classified employees. All Pay Action Request Forms (available here) must be completed, approved by the appropriate vice president, and received in University Human Resources by Friday, March 31, 2006. The effective date of approved in-band adjustments will be Tuesday, April 25, 2006. Pay actions approved with an April 25 effective date will be reflected in employee paychecks on May 16 for semi-monthly paid employees, and June 1, 2006 for semi-monthly paid monthly employees. Approved in-band adjustments for bi-weekly wage employees will be effective for the pay period beginning April 26, 2006, and the increase will be reflected in employee paychecks on May 19, 2006. Schools and departments may request that an in-band salary adjustment be added to employee's base pay or approved as a one-time lump sum payment, if permanent salaried dollars are not available.

FY2005-06Fourth Cycle of Quarterly In-Band Adjustments (Effective date of 04-25-06)
03/31/06All proposed in-band salary adjustments due to UHR
04/25/06Effective date of fourth quarterly in-band salary adjustments
05/10/06Approved adjustments must be keyed by UHR into UVA HRMS
05/16/06Semi-monthly employees receive approved adjustments in paycheck
06/01/06Semi-monthly paid monthly employees receive approved adjustments in paycheck

University Review and Approval Process
An institutional review and approval process for requesting in-band salary adjustments occurs on a quarterly basis with a predetermined effective date. Vice Presidents have final approval authority on in-band salary adjustments. Each vice president must review and approve his or her area's proposed adjustments before sending them to UHR. UHR representatives review all adjustments and present their findings to obtain final institutional approval. Managers should not inform employees of proposed adjustments until final institutional approvals are granted. UHR will notify schools and departments during the week of May 1, 2006, whether proposed adjustments have received final institutional approval. Funding of in-band salary adjustments must come from existing school and department budgets.

Questions should be directed to:
  • Jonette Aughenbaugh, Assistant Director-Compensation & Rewards (924-4747; jla9u@virginia.edu); or
  • Angelee Godbold, Assistant Director-Classification (924-7154; ag8h@virginia.edu).
Effective dates of in-band adjustment cycles for fiscal year 2006-07 will be announced in the future.