Academic Division
schools and departments should start to prepare requests for
the coming quarterly process of reviewing in-band salary
adjustments for classified employees. All Pay Action
Request Forms (available at http://www.hrs.virginia.edu/forms/PARform.pdf) must be
completed, approved by the appropriate vice president, and
received in University Human Resources by Friday, July 1,
2005. The effective date of approved in-band adjustments
will be Monday, July 25, 2005. Pay actions approved
with a July 25 effective date will be reflected in employee
paychecks on August 16 for semi-monthly paid employees, and September 1, 2005 for monthly paid employees.
Approved in-band adjustments for bi-weekly wage employees
will be effective for the pay period beginning August 3,
2005, and the increase will be reflected in employee
paychecks on August 26, 2005. Schools and
departments may request that an in-band salary adjustment be
added to employee’s base pay or approved as a one-time lump
sum payment, if permanent salaried dollars are not
available.
FY2005-06 |
First Cycle of Quarterly In-Band
Adjustments
(Effective date of 7-25-05) |
07/01/05 |
All proposed in-band salary
adjustments due to UHR |
07/25/05 |
Effective date of first quarterly
in-band salary adjustments |
08/04/05 |
Approved adjustments must be keyed by
UHR into UVA HRMS |
08/16/05 |
Semi-monthly employees receive
approved adjustments in paycheck |
09/01/05 |
Monthly employees receive approved
adjustments in paycheck |
University Review and Approval Process
An institutional
review and approval process for requesting in-band salary
adjustments occurs on a quarterly basis with a predetermined
effective date as noted in the attached schedule. Vice
Presidents have final approval authority on in-band salary
adjustments. Each vice president must review and approve
his or her area’s proposed adjustments before sending them
to UHR. UHR representatives review all adjustments and
present their findings to obtain final institutional
approval. Managers should not inform employees of proposed
adjustments until institutional approvals are granted. UHR will notify schools and departments during the week of
August 1, 2005, whether proposed adjustments have received
final institutional approval. Funding of in-band salary
adjustments must come from existing school and department
budgets.
Questions should
be directed to:
· Jonette Aughenbaugh, Assistant Director-Compensation &
Rewards (924-4747; jla9u@virginia.edu);
or
· Angelee Godbold, Assistant Director-Classification
Management (924-7154; ag8h@virginia.edu). |
