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Mailing Address:
U.Va. Human Resources
914 Emmet Street
P.O. Box 400127
Charlottesville, VA
22904
Phone: (434) 924-4598
Email: hrdept@virginia.edu
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| Title |
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MEMORANDUM |
| DATE: |
November 1, 2005 |
| TO: |
Deans, Department Heads,
and Other Administrative Officers |
| FROM: |
Nat Scurry
Associate
Vice President and Interim Chief Human Resource Officer |
| SUBJECT: |
Quarterly Process for
Recommending In-Band Salary Adjustments
(Quarterly Schedule Beginning with an Effective Date of
January 25, 2006) |
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Academic Division schools and departments should start to
prepare requests for the coming quarterly process of
reviewing in-band salary adjustments for classified
employees. All Pay Action Request Forms (available at http://www.hrs.virginia.edu/forms/PARform.pdf) must be
completed, approved by the appropriate vice president, and
received in University Human Resources by Tuesday,
January 3, 2006. The effective date of approved in-band
adjustments will be Wednesday, January 25, 2006. Pay
actions approved with a January 25 effective date will be
reflected in employee paychecks on February 16 for
semi-monthly paid employees, and March 1, 2006 for
semi-monthly paid monthly employees. Approved in-band
adjustments for bi-weekly wage employees will be effective
for the pay period beginning February 1, 2006, and the
increase will be reflected in employee paychecks on February
24, 2006. Schools and departments may request that
an in-band salary adjustment be added to employee’s base pay
or approved as a one-time lump sum payment, if permanent
salaried dollars are not available.
| FY2005-06 |
Third Cycle of
Quarterly In-Band Adjustments (Effective date of
01-25-06) |
| 01/03/06 |
All proposed in-band
salary adjustments due to UHR |
| 01/25/06 |
Effective date of
third quarterly in-band salary adjustments |
| 02/10/06 |
Approved adjustments
must be keyed by UHR into UVA HRMS |
| 02/16/06 |
Semi-monthly
employees receive approved adjustments in paycheck |
| 03/01/06 |
Semi-monthly paid
monthly employees receive approved adjustments in
paycheck |
University Review and
Approval Process
An institutional review and approval process for
requesting in-band salary adjustments occurs on a quarterly
basis with a predetermined effective date as noted in the
attached schedule. Vice Presidents have final approval
authority on in-band salary adjustments. Each vice
president must review and approve his or her area’s proposed
adjustments before sending them to UHR. UHR representatives
review all adjustments and present their findings to obtain
final institutional approval. Managers should not inform
employees of proposed adjustments until institutional
approvals are granted. UHR will notify schools and
departments during the week of February 1, 2006, whether
proposed adjustments have received final institutional
approval. Funding of in-band salary adjustments must
come from existing school and department budgets.
Questions should be directed
to:
- Jonette Aughenbaugh,
Assistant Director-Compensation & Rewards (924-4747; jla9u@virginia.edu);
or
- Angelee Godbold, Assistant
Director-Classification (924-7154; ag8h@virginia.edu).
Attachment
Schedule of Quarterly
Classified In-Band
Adjustment Cycles
| FY2005-06 |
Third Cycle
of Quarterly In-Band Adjustments (Effective date of
01-25-06) |
| 01/03/06 |
All proposed
in-band salary adjustments due to UHR |
| 01/25/06 |
Effective date
of third quarterly in-band salary adjustments |
| 02/10/06 |
Approved
adjustments must be keyed by UHR into UVA HRMS |
| 02/16/06 |
Semi-monthly
employees receive approved adjustments in paycheck |
| 03/01/06 |
Semi-monthly
paid monthly employees receive approved adjustments
in paycheck |
| FY 2005-06 |
Fourth Cycle of Quarterly
In-Band Adjustments (Effective 04-25-06) |
| 03/31/06 |
All proposed in-band salary
adjustments due to UHR |
| 04/25/06 |
Effective date of fourth
quarterly in-band salary adjustments |
| 05/10/06 |
Approved adjustments must be
keyed by UHR into UVA HRMS |
| 05/16/06 |
Semi-monthly employees receive
approved adjustments in paycheck |
| 06/01/06 |
Semi-monthly paid monthly
employees receive approved adjustments in paycheck |
Quarterly effective dates of in-band adjustment cycles
remaining for fiscal year 2005-06 are: January 25, 2006,
and April 25, 2006. |
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