Academic Division schools and departments should
start to prepare requests for the coming quarterly process
of reviewing in-band salary adjustments for classified employees.
All Pay Action Request Forms (available at http://www.hrs.virginia.edu/forms/PARform.pdf)
must be completed, approved by the appropriate vice president,
and received in University Human Resources by Friday, October
3, 2003. The effective date of approved in-band adjustments
will be Saturday, October 25, 2003. Pay actions approved
with an October 25 effective date will be reflected in employee
paychecks on November 14 for semi-monthly paid employees,
and December 1, 2003 for monthly paid employees. Approved
in-band adjustments for bi-weekly wage employees will be effective
for the pay period beginning October 29, 2003, and the increase
will be reflected in employee paychecks on November 21, 2003.
Schools and departments may request that an in-band salary
adjustment be added to employee's base pay or approved as
a one-time lump sum payment, if permanent salaried dollars
are not available.
FY2003-04 |
Second Cycle of Quarterly In-Band Adjustments
(Effective date of 10-25-03) |
10/03/03 |
All proposed in-band salary adjustments
due to UHR |
10/25/03 |
Effective date of second quarterly in-band
salary adjustments |
11/06/03 |
Approved adjustments must be keyed by UHR
into UVA HRMS |
11/14/03 |
Semi-monthly employees receive approved
adjustments in paycheck |
12/01/03 |
Monthly employees receive approved adjustments
in paycheck |
University Review and Approval Process
An institutional review and approval process for requesting
in-band salary adjustments occurs on a quarterly basis with
a predetermined effective date as noted in the attached schedule.
Vice Presidents have final approval authority on in-band salary
adjustments. Each vice president must review and approve his
or her area's proposed adjustments before sending them to
UHR. UHR representatives review all adjustments and present
their findings to obtain final institutional approval. Managers
should not inform employees of proposed adjustments until
institutional approvals are granted. UHR will notify schools
and departments during the week of November 3, 2003, whether
proposed adjustments have received final institutional approval.
Funding of in-band salary adjustments must come from existing
school and department budgets.
Please contact your assigned compensation expert if you have
questions:
- Dave Ripley, Director of Compensation Management (924-4373; dwr@virginia.edu);
- Jonette Aughenbaugh, Assistant Director of Compensation
Management (924-4747; jonette@virginia.edu);
or
- Angelee Godbold, Assistant Director of Classification
Management (924-7154; ag8h@virginia.edu).
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