Academic Division schools and departments should
start to prepare requests for the coming quarterly process
of reviewing in-band salary adjustments for classified employees.
All Pay Action Request Forms (available at http://www.hrs.virginia.edu/forms/PARform.pdf)
must be completed, approved by the appropriate vice president,
and received in University Human Resources by Friday, May
2, 2003. The effective date of approved in-band adjustments
will be Sunday, May 25, 2003. Pay actions approved with a
May 25 effective date will be reflected in employee paychecks
on June 16 for semi-monthly paid employees, and July 1, 2003
for monthly paid employees. Approved in-band adjustments for
bi-weekly wage employees will be effective for the pay period
beginning May 28, 2003, and the increase will be reflected
in employee paychecks on June 20, 2003. Schools and departments
may request that an in-band salary adjustment be added to
employee's base pay or approved as a one-time lump sum payment.
FY2002-03 |
Fourth Cycle of Quarterly In-Band Adjustments
(Effective date of 5-25-03) |
05/02/03 |
All proposed in-band salary adjustments
due to UHR |
05/25/03 |
Effective date of fourth quarterly in-band
salary adjustments |
06/02/03 |
Approved adjustments must be keyed by UHR
into UVA HRMS |
06/16/03 |
Semi-monthly employees receive approved
adjustments in paycheck |
07/01/03 |
Monthly employees receive approved adjustments
in paycheck |
University Review and Approval Process
An institutional review and approval process has been established
for requesting in-band salary adjustments, which occurs on
a quarterly basis with a predetermined effective date as noted
in the attached schedule. Vice Presidents have final approval
authority on in-band salary adjustments. Each vice president
must review and approve his or her area's proposed adjustments
before sending them to UHR. UHR representatives will meet
with each vice president to present their findings and obtain
final institutional approval. Managers should not inform employees
of proposed adjustments until institutional approvals are
granted. UHR will notify schools and departments during the
week of June 9, 2003, whether proposed adjustments have received
final institutional approval. Funding of in-band salary adjustments
must come from existing school and department budgets.
Please contact your assigned compensation expert if you have
questions:
- Dave Ripley, Director of Compensation Management (924-4373; dwr@virginia.edu);
- Jonette Aughenbaugh, Assistant Director of Compensation
Management (924-4747; jonette@virginia.edu);
or
- Angelee Godbold, Assistant Director of Classification
Management (924-7154; ag8h@virginia.edu).
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