Academic Division schools and departments should start to
prepare requests for the coming quarterly process of reviewing
in-band salary adjustments for classified employees. All Pay
Action Request Forms (available at http://www.hrs.virginia.edu/forms/PARform.pdf) must be
completed, approved by the appropriate vice president, and
received in University Human Resources by Wednesday,
January 7, 2004. The effective date of approved in-band
adjustments will be Sunday, January 25, 2004. Pay
actions approved with a January 25 effective date will be
reflected in employee paychecks on February 16 for
semi-monthly paid employees, and March 1, 2004 for
monthly paid employees. Approved in-band adjustments for
bi-weekly wage employees will be effective for the pay period
beginning February 4, 2004, and the increase will be reflected
in employee paychecks on February 27, 2004. Schools and
departments may request that an in-band salary adjustment be
added to employee's base pay or approved as a one-time lump
sum payment.
FY2003-04 |
Third Cycle of Quarterly In-Band Adjustments (Effective
date of 1-25-04) |
01/07/04 |
All proposed
in-band salary adjustments due to UHR |
01/25/04 |
Effective date
of third quarterly in-band salary adjustments |
02/05/04 |
Approved
adjustments must be keyed by UHR into UVA HRMS |
02/16/04 |
Semi-monthly
employees receive approved adjustments in paycheck |
03/01/04 |
Monthly
employees receive approved adjustments in paycheck |
University Review and Approval Process
An institutional review and approval process is followed for
requesting in-band salary adjustments, which occurs on a
quarterly basis with a predetermined effective date as noted
in the attached schedule. Vice Presidents have final approval
authority on in-band salary adjustments. Each vice president
must review and approve his or her area's proposed adjustments
before sending them to University Human Resources. UHR will
review proposed IBAs and present its findings to senior
management to obtain final institutional approval. Managers
should not inform employees of proposed adjustments until
institutional approvals are granted. UHR will notify schools
and departments during the first half of February 2004,
whether proposed adjustments have received final institutional
approval. Funding of in-band salary adjustments must come
from existing school and department budgets.
Please contact your assigned compensation expert if you have
questions:
Dave Ripley, Director of Compensation Management (924-4373; dwr@virginia.edu);
Jonette Aughenbaugh, Assistant Director of Compensation
Management (924-4747; jonette@virginia.edu);
or
Angelee Godbold, Assistant Director of Classification
Management (924-7154; ag8h@virginia.edu).
Attachment |
