MEMORANDUM

Governor Warner has authorized the equivalent of one day to be added (8 hours) to the Commonwealth of Virginia holiday schedule. Since the University is on an alternate holiday schedule this day will be observed in the Academic Division (Agency 207) as "float time." The "float time" will be in the form of eight (8) hours of compensatory leave that will be automatically credited to classified salaried employee and research assistant leave balances.

The eight (8) hours of compensatory leave time will be credited to classified employees comp special leave category during the December 10 through December 24 semi-monthly pay period.

General faculty may take the additional eight (8) hours' leave at the discretion of their managers. The compensatory leave must be used within 12 months of the date earned.

As always, essential University operations will be maintained as required. In circumstances where employees may have to work on a designated holiday (see list below), compensatory leave will be awarded. Compensatory leave should be taken as soon as possible, but not later than 12 months following the designated holiday worked. There will be no carry forwards approved of unused balances for the comp spec leave category.

Managers have been asked to give maximum consideration to the preferences of employees for using the additional compensatory leave. In addition, managers have been asked to coordinate employee leave so that offices are adequately staffed and service to the public is not disrupted.

The additional holiday time does not apply to Medical Center (Agency 209) employees.

The following is the designated holiday schedule for U.Va's Academic Division:

Additional Holiday Information:

• To be eligible for holiday pay, a University (Agency 207 or 246) employee must have worked 50% of the last scheduled work day before and 50% of the first scheduled work day after the holiday or have charged such scheduled time before and after the holiday to earned leave balances. If either of those conditions is not met, the employee may not be paid for the holiday.
  
• Payday information will be distributed soon.
  
• Employees who are required to work on any of the above listed holidays will earn compensatory leave.
  
• Employees who are resigning or retiring at the end of the pay period, December 24, 2002, must work or charge available leave the last scheduled day December 23, 2002 to receive payment for December 24.
  
• New employees hired December 27, 2002, which is the first scheduled workday for the pay period beginning December 25, will receive holiday pay for December 25, & 26, 2002.
  
• Information regarding the Medical Center and Clinic holiday schedule will come from the UVa Health System administration.
  
• Information regarding the University of Virginia's College at Wise will come from the University of Virginia's College at Wise administration.
  
• Employees in the Academic Division who have leave questions regarding these additional holidays should contact the University Leave Center at 4-1426 or 4-4404.
  Further information regarding the holiday schedule may be found on the University Human Resources Web Site at: http://www.hrs.virginia.edu.
  

As we enter the holidays, I want to take this opportunity on behalf of the University Administration to wish you and your employees a safe and happy holiday season.