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Academic Division schools and departments should
start to prepare requests for the coming quarterly process
of reviewing in-band salary adjustments for classified employees.
All Pay Action Request Forms (available at http://www.hrs.virginia.edu/forms/PARform.pdf)
must be completed, approved by the appropriate vice president,
and received in University Human Resources by Friday, May
3, 2002. The effective date of approved in-band adjustments
will be Saturday, May 25, 2002. Pay actions approved with
a May 25 effective date will be reflected in employee paychecks
on June 14 for semi-monthly paid employees, and July 1, 2002
for monthly paid employees. Approved in-band adjustments for
bi-weekly wage employees will be effective for the pay period
beginning May 29, 2002, and the increase will be reflected
in employee paychecks on June 21, 2002. Schools and departments
may request that an in-band salary adjustment be added to
employee's base pay or approved as a one-time lump sum payment.
| FY2001-02 |
Fourth Cycle of Quarterly In-Band Adjustments
(Effective date of 5-25-02) |
| 05/03/02 |
All proposed in-band salary adjustments
due to UHR |
| 05/25/02 |
Effective date of fourth quarterly in-band
salary adjustments |
| 06/03/02 |
Approved adjustments must be keyed into
HR/Payroll System |
| 06/14/02 |
Semi-monthly employees receive approved
adjustments in paycheck |
| 07/01/02 |
Monthly employees receive approved adjustments
in paycheck |
University Review and Approval Process
An institutional review and approval process has been established
for requesting in-band salary adjustments, which occurs on
a quarterly basis with a predetermined effective date. Vice
Presidents have final approval authority on in-band salary
adjustments. Each vice president must review and approve his
or her area's proposed adjustments before sending them to
UHR. Managers should not inform employees of proposed adjustments
until all approvals are granted. Beginning May 3, 2002, UHR
will review the submitted adjustments to assess institutional
consistency. UHR representatives will meet with each vice
president to present their findings and will notify schools
and departments during the week of June 3rd whether proposed
adjustments have received final institutional approval. Funding
of in-band salary adjustments must come from existing school
and department budgets.
Please do not hesitate to contact your assigned compensation
expert if you have any questions. In addition, please contact
Dave Ripley, Director of Compensation Management, at 924-4373
(dwr@virginia.edu) or
Jonette Aughenbaugh, Assistant Director of Compensation Management
at 924-4747 (jonette@virginia.edu).
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