Academic Division schools and departments and
the College at Wise should start to prepare requests for the
coming quarterly process of reviewing in-band salary adjustments
for classified employees. All Pay Action Request Forms (available
at http://www.hrs.virginia.edu/forms/PARform.pdf)
must be completed, approved by the appropriate vice president,
and received in University Human Resources by Friday, November
2, 2001. The effective date of approved in-band adjustments
will be Sunday, November 25, 2001. Pay actions approved with
a November 25 effective date will be reflected in employee
paychecks on December 14 for semi-monthly paid employees,
and December 28, 2001 for monthly paid employees. Approved
in-band adjustments for bi-weekly wage employees will be effective
for the pay period beginning November 28, 2001 and the increase
will be reflected in employee paychecks on December 21, 2001.
Schools and departments may request that an in-band salary
adjustment be added to employee's base pay or approved as
a one-time lump sum payment.
| FY2001-02 |
Quarterly In-Band Adjustments Effective
date of 11-25-01 |
| 11/02/01 |
All proposed in-band salary adjustments
due to UHR |
| 11/25/01 |
Effective date of second quarterly in-band
salary adjustments |
| 12/03/01 |
Approved adjustments must be keyed into
HR/Payroll System |
| 12/14/01 |
Semi-monthly employees receive approved
adjustments in paycheck |
| 12/28/01 |
Monthly employees receive approved adjustments
in pay check |
University Review and Approval Process
An institutional review and approval process has been established
for requesting in-band salary adjustments, which occurs on
a quarterly basis with a predetermined effective date. Vice
Presidents have final approval authority on in-band salary
adjustments. Each vice president must review and approve his
or her area's proposed adjustments before sending them to
UHR. Managers should not inform employees of proposed adjustments
until all approvals are granted. Beginning November 2, 2001,
UHR will review the submitted adjustments to assess institutional
consistency. UHR representatives will meet with each vice
president to present their findings and will notify schools
and departments during the week of December 3rd whether proposed
adjustments have received final institutional approval. Funding
of in-band salary adjustments must come from existing school
and department budgets.
We will also publish a new schedule of in-band
adjustments for CY 2002 and distribute this shortly.
Please do not hesitate to contact your assigned
compensation expert if you have any questions. In addition,
please contact Dave Ripley, Director of Compensation Management,
at 924-4373 (dwr@virginia.edu)
or Jonette Aughenbaugh, Assistant Director of Compensation
Management at 924-4747 (jonette@virginia.edu). |
