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U.Va. Human Resources
How to Change the Characteristics of an Existing Position

All changes to existing positions must be submitted and processed by University Human Resources (UHR) before any hire transaction can be processed in HRMS. For information on timelines for review of submitted paperwork, see Processing Priority and Time Guidelines.

There are several types of management-initiated changes that may impact a position:
  1. Role Change
  2. Redefinition
  3. Abolishment
  4. Position Attribute Change(s)
  5. Conversion of Staff to Administrative or Professional Faculty
Definitions of Types of Changes
  • Role Change (for staff only): A management-initiated, non-competitive movement to a different role in a higher, lower or the same pay band. (See How to Role Change or Redefine a Position).
  • Redefinition [for staff, university staff, Administrative General Faculty (AGF) and Professional General Faculty (PGF)]: A management-initiated change in the duties and responsibilities performed by an employee that does not warrant a change in the job/role title or pay band. (See How to Role Change or Redefine a Position).
  • Abolishment: A management-initiated deletion of an existing position assigned to a specific organization.
  • Position Attribute Change(s): A management-initiated change to a position characteristic (attribute) that is included within the fields of a position record. Attributes include:
    • Organization Code
    • Role (Job) Title
    • Work Title
    • Appointment Type (for Faculty and Professional Research Staff only)
    • Location
    • Number of working hours/week
    • Number of months per year
    • End date of position
    • Health Care License Required
    • Drug Testing Required
    • Telecommuting Approved
    • Oracle Purchasing Responsibility
  • Conversion of Staff to Administrative or Professional General Faculty: A management-initiated organizational change in which an existing salaried staff position assigned to a specific organization is deleted and a General Faculty (AGF or PGF) position is approved for establishment by the Office of the Vice President and Provost. A department or school desiring to convert a position should first contact the Associate Provost for Management and Budget for initial discussion. The school or department should submit a PAF, a Position Justification and Position Description, including anticipated salary and funding sources) and an Organization Chart (see Sample Organization Chart) to the Office of the Vice President and Provost for review. Once reviewed, the Office of the Vice President and Provost will route the completed forms and attachments to UHR Compensation Management for additional review and final processing.