General University Payroll

The UHR Payroll Division is responsible for timely and accurate payment of salaries, wages and tax withholdings for all University employees. (All references within the following policies apply to the UHR Payroll Division in the Michie Building). Some of the UHR Payroll Division duties include:

• Pre-auditing and processing all wage and salary input,
• Withholding proper taxes and establishing authorized deductions,
• Answering employee and departmental inquiries,
• Collecting and disbursing garnishments, tax liens, and child support,
• Issuing earnings statements and W-2's,
• Calculating and paying all fringe benefit bills,
• Calculating and depositing all taxes

Glossary of Payroll Terms
A glossary of payroll terms is provided for guidance and additional information when using the following policies. (See also Policy "Payroll: Glossary.")

The Human Resource Payroll System
The Human Resource Payroll System (HRS) maintains all detailed payroll, fringe benefit, and personnel information. From a payroll perspective, the system's primary objective is to ensure prompt, accurate payments to all University employees. There are seventeen different payrolls to accommodate the various types of employees.

The HRS system performs all gross-to-net calculations, including computation of the tax withholdings, and most of the cost calculations for fringe benefits.

The system affects many other systems in the University (i.e., Accounts Receivable System, Financial Accounting System) and it is a primary source of financial management information.

Holiday Schedules
All employees and departments should be aware of changes in payroll deadlines and dates due to holidays. University Human Resources will forward information to departmental payroll contacts concerning any deadline changes.

Current April 1, 2002